CONTENTS

Subject                                                                 Page

Admissions                                                          4 & 5

Bicycles                                                               6

Boarding                                                              6

Bullying                                                               6-11

Clothing Regulations                                           12

Clubs and Societies                                              12

Complaints Procedure for parents and boarders 12-15

Curriculum Policy                                                16-17

Day Pupils                                                           18

EFL                                                                      18

Equal Opportunities Statement                           18

Exeats                                                                  18-19

Extra Curricular Activities                                  18

Fees                                                                     19-20

Guardians                                                            20

House Points                                                       20

Insurance                                                             21

Medical Arrangements                                         21-23

Mobile Telephones                                              23

Music                                                                   24-25

Parents’ Meetings                                                25

Parking / Drop Off / Pick Up                               25-26

Pastoral Care                                                       26-27

Personal, Social and Health Education                27

Pocket Money                                                      28

Policies                                                                28

Reports                                                                28-29

Rules                                                                    29-30

Sanctions                                                             30-39

School Visits and Outings                                   39-41

Special Needs                                                      41

Speech & Drama Lessons                                    41

Statemented Pupils                                              42

Tennis Lessons                                                    42

Travel Arrangements                                           42

Visa Requirements                                               42

Missing Child Policy                                            43-44

Staff List                                                              45-47

Term Dates                                                          48

Telephone Numbers                                             49
ADMISSIONS

Barnardiston Hall accepts girls and boys aged 2 – 13 years and offers day, weekly and full boarding.  Substantial bursaries are offered to Service personnel.

Whilst broadly offering a Christian ethos, the School has no discrimination in regard of gender, disability, race, religion, cultural background, linguistic background, sexual orientation or academic or sporting ability.   

The School operates two classes for each age-group with a maximum of 20 children in each.  The School has a Nursery department for children aged 2/3 years and a Pre-Prep Department for children aged 3 – 7 years.  Children from aged 7 – 13 years attend the Prep School.  Children in the Pre-Prep Department are divided into Classes 1 – 4 and children in the Prep School are divided into Form Groups I – VI.  Children are prepared for entry into their senior schools at either 11+ or 13+ and most children sit Common Entrance examinations at these times.  Children also leave Barnardiston Hall to attend local state schools at age 13.

The School is registered by the Government to accept the Early Years’ Grant and this is offered to the parents of all children in the 5 terms following their third birthday.

The School has a specialist learning support unit called ‘The Bridge’ which is CReSTeD registered and staffed by well-qualified professionals and experienced Learning Support Assistants.

All children in the Pre-Prep Department and the Prep School wear School uniform for both academic and sporting activities.  This is compulsory and parents are able to purchase the uniform through either the second-hand uniform shop (on site) or from the School outfitters, Aubyn Davies in Bury St Edmunds.

Whilst most children start at the School at the beginning of the academic year, the School recognises that many parents move into the area at other times and therefore offer year-round entry.

Barnardiston Hall is non-selective and welcomes children of all abilities providing we believe that they will benefit from what we can offer.  The Bridge offers specialist educational support to children who require additional help and we are therefore able to welcome children with specific educational needs.  The School also accepts Statemented children.  We have a small number of children with autism and Asperger’s Syndrome, all of whom are able to access the full curriculum with the necessary support.

The criteria for admission is as follows:

1)                New parents frequently hear about the School through ‘word of mouth’ but there is also limited advertising in local newspapers and in Service publications. 

2)                Parents contact the School to request a prospectus.  This includes information about the School, a copy of the Admissions Policy, a recent Newsletter, current School Calendar and recent OFSTED reports.

3)                Parents contact the School to arrange an informal visit.  The School does not hold ‘open days’ but offers individual visits to any interested parents.  Children of Nursery age are not required to attend at this time. However, parents are encouraged to bring older children with them as the Headmaster will informally assess the child and will spend some time talking to them.  Parents do not need to prepare their child in any way for this interview but may wish to bring previous school reports if they feel that his might be beneficial.  During the visit parents and children will have the opportunity to spend time alone with a large representative group of children to enable them to ask any questions they might have.  This is followed by a tour of the School either with the Headmaster or his Secretary, Mrs Lesley Gundersen, who has had three children at the School herself and is therefore able to give a parent’s view. 

4)                If the Headmaster (and any other staff involved) believe that the child will benefit from an education at Barnardiston Hall, the parents will be given an Initial Registration Form to take away with them.  If they do decide that they would like to accept the place, the form is completed and returned to the School Office which will prompt the start of the registration process.  If there is any question as to the child’s ability to access the curriculum at the School, specialist reports will be requested together with a copy of the latest current school report and an assessment day will be arranged.  During this day, Mrs Caroline Blake (Head of The Bridge) will spend some time with the child and may run some diagnostic tests.  If appropriate, the child will be supported in class by an LSA during the day.  The School aims to meet parents at the end of the assessment day and will endeavour to either formally offer a place or, in rare cases, outline to parents fully as to why a place can not be offered and offer some practical alternatives.  Places at the School are not offered when both the Headmaster and Head of The Bridge believe that an education at Barnardiston Hall would not be in the best interests of the child.

5)                Upon offer of a place and receipt of the registration documentation, the School will contact the parents to arrange a suitable entry date.  Prior to entry, the School will keep in contact with parents and, in the case of children aged 6 and above, will arrange a Familiarisation Day (and night for boarders).

6)                On the first day at School, children are taken to the School Office where they will be met by a ‘mentor’ who will be in the same class / form / set.  The mentor will stay with the new child until they have settled in and will ensure that they are integrated into their peer group.  During this time, staff will be extra vigilant at break-times and will ensure that the new child is not left alone at any time.

 

 

 

BICYCLES

Boarders may bring bicycles to School but, if they do so, they must bring a padlock and chain. The bicycle must be in good repair and have the owner’s name securely fixed to it, or have the name painted on the frame. Cycling helmets should be worn at all times. The School cannot accept any responsibility for the safe custody of bicycles and you should ensure that your own insurance covers loss or damage.

 

 

BOARDING

 

Barnardiston Hall, in close conjunction and co-operation with the parents, aims to provide an environment which will safeguard and promote the health, happiness and proper physical, intellectual, emotional, social and behavioural development of every pupil, as well as protecting the child from the risk of suffering significant harm or neglect.  In particular, boarding focuses on developing the skills of children to live harmoniously within a community whatever their individual strengths and weaknesses.

Good health will be promoted in partnership with the Headmaster, the medical staff, the residential staff and the PSHE programme.  This will include education on healthy eating, smoking, alcohol abuse, drug abuse, and physical and emotional development.

Entertaining boarders

Boarders may only be invited to the homes of day pupils after 4.30pm on weekdays and from 9am on Saturdays and on Sundays, school commitments permitting. Parents are asked to inform the School Office by no later than the PREVIOUS WEDNESDAY if they wish to invite a boarder home to enable the necessary contact to be made with the parents of the child being invited out. 

 

ANTI BULLYING POLICY

Introduction

The School takes the issue of bullying very seriously and has, in effect, a zero tolerance of it in all of its aspects, whether physical or mental.

Children and parents are well aware of the School's attitude when the subject is discussed at initial visit, Parents' Evenings or at Assemblies.

Although we have had little incidence of bullying at the School, we cannot afford to be complacent. Once the issue of how the School has adopted an anti-bullying stance, parents, pupils and staff feel more reassured.

The School is mindful of Standard 2 of the National Care Standards Commission minimum standards and the document "Preventing and Tackling Bullying", which all staff are encouraged to read. A copy of this document is available in the School Office. This policy states how we, as a school, take measures to counter bullying.

$1·                    The Problem

Bullying by its very nature is insidious because children and young people are likely to feel that "telling" will only make matters worse for themselves, and leave them even more at the mercy of the bully/bullies.

Any strategy for dealing with bullying must ensure that it protects the child being bullied. For example, it is more appropriate for a member of staff to approach the bully on the basis "We know what is going on" rather than to say that it was the victim who brought the matter to their notice.

$1·                    Definition

At Barnardiston Hall, we believe that bullying can be defined as inappropriate behaviour from an individual pupil or group of pupils towards another pupil which is deliberate, repeated over time and hard to defend against. It can take the form of physical actions, words or being excluded from a group for various improper reasons.

Examples of inappropriate bullying behaviour which pupils who board have identified include:

$1o  Hitting, kicking or punching another child

$1o  Spoiling someone else's belongings

$1o  Making sexist remarks

$1o  Calling names

$1o  Teasing

$1o  Giving nasty looks

$1o  Making racist remarks

$1o  Spreading rumours

$1o  Not letting someone join in a game

$1o  Making homophobic remarks

$1o  Not talking to someone or getting other people not to talk to an individual

The School is also aware of the problem of "cyber-bullying", either via the internet of mobile telephone. Pupils have monitored access to the internet and the use of mobile telephones is restricted to boarding children who have access to their telephones after supper each night and up until bed-time when they are returned to the House Master and kept in a locked drawer in his study.

Mr Bill Belsey, the creator of the website http://www.cyberbullying.org defined this unpleasant behaviour in the following terms:

"Cyberbullying involves the use of information and communication technologies to support deliberate, repeated and hostile behaviour by an individual or group that it intended to harm others."

Cyberbullying can involve Social Networking Sites like Bebo, Facebook or Myspace, email or SMS messages / photographs via mobile telephones.

Barnardiston Hall promotes safe use of the internet and this is reinforced in PHSE lessons. Certain sites are blocked by our filtering system and our IT Department monitors pupils' use

We are aware of the

Emotional and physical symptoms linked to bullying.

Emotional

$1·     Lost confidence

$1·     Loss of self esteem

$1·     Irritability

$1·     Aggression

$1·     Anxiety

$1·     Panic attacks

$1·     Depression

$1·     Suicidal thoughts

$1·     Unwillingness to return to School

General

$1o  Failure to produce work, or producing unusually bad work, or work that appears to have been copied, interfered with or spoilt by others

$1o  Books, bags and other belongings suddenly go missing or are damaged.

$1o  Change to established habits (eg giving up music lessons, change to accent or vocabulary)

$1o  Frequent absence, erratic attendance, late arrival to class

$1o  Choosing the company of adults

$1o  Talk of suicide or running away

Physical

$1o  Sleeplessness

$1o  Nausea

$1o  Shaking

$1o  Heart-racing

$1o  Laziness

$1o  Skin complaints

$1o  Displays of excessive anxiety, becoming withdrawn or unusually quiet

$1o  Frequent visits to the Medical Centre with symptoms such as stomach pains, headaches.

$1o  Unexplained cuts and bruises

$1o  Displaying repressed body language and poor eye contact

$1o  Bed wetting

Although there may be other causes for some of the above symptoms, a repetition of, or a combination of these possible signs of bullying should be investigated by parents and teachers.

Factors

Whilst any child can be bullied, and none of these characteristics can excuse it, the following factors may make bullying more likely.

$1·     Lacking close friends at School

$1·     Being shy

$1·     An over-protective family environment

$1·     Being from a different racial or ethnic group to the majority

$1·     Being different in some obvious way such as stammering

$1·     Behaving inappropriately, intruding or being a ˜nuisance".

$1·     Possessing expensive accessories such as mobile phones or computer games

$1·                    Bullying and Disability

Pupils with disabilities are at risk of having their body language and behaviour misinterpreted by other children. This can lead them into difficulties as others may focus on their differences, or react to the individual's odd behaviour. Although we currently have no children at Barnardiston Hall with physical disabilities, we are aware of this.

$1·                    The School's Response to Bullying

Staff vigilance is the most potent deterrent against bullying. Children who bully will then know that it will not be tolerated and the victims of bullying will have confidence for the same reason. Vigilance is required in both the School and during activities which take place within the local community and staff should report any incidents of bullying or harassment. The local Community Police Officer is PC Kayla Packman and she is happy to be contacted on 01284 774100 or by email at This email address is being protected from spambots. You need JavaScript enabled to view it. /police.uk The Local Authority Designated Officer (LADO) is Fiona Harris who can be contacted at 01473 260797 or by email at This email address is being protected from spambots. You need JavaScript enabled to view it.

Within the School, we believe that we have created a culture and communication network where children are easily able to confide in staff if they are being bullied. In addition, for any children who feel unable to speak out, a post box entitled "I Just Wanted to Tell You" is available for children to use to post a note giving details of their problem. This box is checked daily and any problems are dealt with immediately, sensitively and as discreetly as possible.

Staff at Barnardiston Hall have access to the anti-bullying policy and awareness of the issue is given priority. Within the classroom setting, anti-bullying work is addressed via the curriculum and in particular within PHSE lessons.

The School takes very seriously the need to adopt anti-bullying strategies and to acknowledge the important role that Prefects play in this work. Prefects will be given an induction into their prefect role.

Assemblies are held on the subject throughout the year.

The School believes that both the bullied and the bully are in need of support.

Dealing with Bullying.

Our guidelines are:

$1·     The School will not allow initiation ceremonies of any kind.

$1·     The School will actively encourage an environment in which bullying is seen to be totally unacceptable.

$1·     The School will encourage children to report any incident of bullying or unkindness to a member of staff and will make children aware that quick and appropriate action will be taken where appropriate.

$1·     Staff supervision will always be at a level where any instances of bullying will be quickly detected. All areas will be properly monitored by either staff or senior pupils.

$1·     It is the policy of Barnardiston Hall to ensure that there is a balance between male and female staff. However, this may not be equal in individual areas (ie academic areas in the Pre-Prep may have more female staff whilst the Prep School staff may have a larger percentage of male staff).

The procedure for the detection of bullying is:

$1·     The incident is reported to a member of staff who will take full details.

$1·     Individual children will be questioned regarding the incident and a full picture of the situation will be gathered. Staff should:

$1·     Be absolutely certain about the known facts.

$1·     Confront the bully with the allegations.

$1·     Make it clear that the behaviour is unacceptable.

$1·     See each bully separately if appropriate.

$1·     Be specific about sanctions if bullying does not stop.

Follow up to check that behaviour has ceased.

1. Depending on the seriousness of the incident, children will be punished either internally or, in a more serious case, will be suspended. Any incident of a serious nature will be reported to the parent(s) or guardian of both the child who is bullying and the child who has been bullied.

2. The child who is bullying will be encouraged to understand why their actions are unacceptable to both Barnardiston and to other children.

3. Staff members who suspect another staff member of bullying are actively encouraged to speak to the Headmaster. In the case of the Headmaster being involved, staff should speak to Mr Whittles.

4. A record of bullying which results in a punishment of any description will be recorded in the Punishment Record Book. In addition, the Form Teacher will be made aware of the problem and will assist in keeping a watchful eye on the situation in future.

Follow-up and Monitoring

It is an essential part of the policy to follow-up any incidents of bullying to ensure that it does not start again. Research shows that bullying is less likely to continue if all parties are aware that it is being checked. This should be done by the nominated Teacher within 2 weeks of the initial incident and thereafter for as long as deemed necessary.

An assembly will be held at the start of every new academic year which will make specific reference to bullying and to the School's approach to it. Children will be reminded of the policy.

Evaluation

We have a strong and experienced pastoral team of teachers, matrons, House Masters and House Mistresses who support the Pastoral Deputy Head, Mr Tim Dodgson and are trained in handling any incidents as an immediate priority and are alert to the possible signs of bullying.

Our trained School Councillor, Mrs Anne Mansfield is an important part of our pastoral support service, providing specialist skills of assessment and counselling. She is available to give confidential advice and counselling support to pupils who are referred via The Bridge.

Posters are displayed throughout the School giving advice on where pupils can seek help, including details of confidential help lines.

All boarding children have a password to enable them to have access to a telephone line from any phone in the School.

The Headmaster is in frequent contact with parents and holds several discussion evenings each year during which parents are invited to discuss any points of concern or interest. Any comments relating to the School Policy regarding bullying are acted upon in conjunction with advice from the SMT and staff at the School and adjustments are made as necessary.

 

CLOTHING REGULATIONS

A uniform list is sent out to parents upon registration and at the start of each term.  Most of the items can be purchased either from the School’s Second-Hand Uniform Shop or from the School Outfitters, Aubyn Davies in Bury St Edmunds. The Second-Hand Uniform Shop will be open for this purpose by prior appointment

The clothing list has been drawn up showing quantities needed by boarders.  While all day pupils must meet the clothing regulations, the quantities required are left entirely to the discretion of parents.

Name tapes should be of the sewn-in variety and should be securely fastened in an area of the garment where they can be readily recognised. 

Children should be smart, shirts tucked in, shoes cleaned, ties done up properly.  Full tracksuits should be worn in class when sports kit is allowed.  Fleeces are only used under the tracksuit top.  Spare sports kit is required for changing into after a ‘wet weather’ sports session.

Permission to wear anything other than authorised school uniform must be obtained from the Headmaster or the teacher in charge of a specific outing or expedition.

CLUBS AND SOCIETIES

 

Barnardiston Hall offers a wide range of Clubs and Societies for children to attend both during and after school.  Details of the various activities will be posted on the Main School Noticeboard at the start of each term and children are invited to sign up for any they would like to attend.  Places are normally issued on a ‘first come – first served’ basis and so children are advised to check the boards promptly as some clubs do have a  limit on numbers (ie Cookery Club, Rifle Club).

 

 

COMPLAINTS PROCEDURE

Introduction

Barnardiston Hall Preparatory School prides itself on the quality of the teaching and pastoral care provided to its pupils.  However, if parents / carers/ staff / pupils / social workers / or other* (*hereafter known as the complainant) do have a complaint, they can expect it to be treated by the School in accordance with this Procedure.  This Policy refers to parents of pupils throughout the School, including the Early Years Foundation Stage.

Stage 1 – Informal Resolution

$1·        It is hoped that most complaints and concerns will be resolved quickly and informally. 

$1·        If parents / carers / social workers / or other have a complaint they should normally contact the son / daughter’s teacher.  In many cases, the matter will be resolved straightaway by this means to the satisfaction of those concerned.  If the teacher cannot resolve the matter alone, it may be necessary to consult the Headmaster, Mr Tim Dodgson.

$1·        Complaints made directly to the Headmaster will usually be referred to the relevant Teacher or Matron unless the Headmaster deems it appropriate for him to deal with the matter personally. 

$1·        Written records will be kept of all complaints indicating at which stage they were resolved.  Should the matter not be resolved within one week or, in the event that the Form Teacher or Matron and the parent fail to reach a satisfactory resolution then parents will be advised to proceed with their complaint in accordance with Stage 2 of this procedure.

 

Stage 2 – Formal Resolution

$1·        If the complaint cannot be resolved on an informal basis, then the parents should put their complaint in writing to the Headmaster.  The Headmaster will decide, after considering the complaint, the appropriate course of action to take.   

$1·        In most cases, The Headmaster will meet or speak to the complainant and this will   normally within 3 days of receiving the complaint, to discuss the matter.  If possible, a resolution will be reached at this stage.

$1·        It may be necessary for The Headmaster to carry out further investigations.

$1·        The Headmaster will keep written records of all meetings and interviews held in relation to the complaint.

$1·        Once The Headmaster is satisfied that, so far as is practicable, all of the relevant facts have been established, a decision will be made and the complainant will be informed of this decision in writing within 28 days.  The Headmaster will also give reasons for his decision.

$1·        If the complainant is still not satisfied with the decision, they should proceed to Stage 3 of this Procedure.

Stage 3 – Panel Hearing

$1·        If the complainant seeks to invoke Stage 3 (following a failure to reach an earlier resolution), they will be referred to the Chair of the Advisory Council, Mrs Verity White, who has been appointed by The Headmaster to call hearings of the Complaints Panel.   

        

$1·        The matter will then be referred to the Complaints Panel for consideration. The Panel will consist of at least three persons not directly involved in the matters detailed in the complaint, one of whom shall be independent of the management and running of the school.  Each of the Panel members shall be appointed by The Headmaster.  The Chair, on behalf of the Panel, will then acknowledge the complaint and schedule a hearing to take place as soon as practicable and normally within 20 days.

$1·        If the Panel deems it necessary, it may require that further particulars of the complaint or any related matter be supplied in advance of the hearing.  Copies of such particulars shall be supplied to all parties not later than 5 days prior to the hearing.

$1·        The complainant may be accompanied to the hearing by one other person.  This may be a relative, teacher or friend. Legal representation will not normally be appropriate.

$1·        If possible, the Panel will resolve the complaint immediately without the need for further investigation. 

$1·        Where further investigation is required, the Panel will decide how it should be carried out.  After due consideration of all facts they consider relevant, the Panel will reach a decision and may make recommendations, which it shall complete within twenty eight days of the Hearing.  The Panel will inform the complainant of its decision by a pre-agreed method of communication (letter, email, fax) and the reasons for it.  The decision of the Panel will be final. The Panel’s findings and, if any, recommendations will be sent in writing to the complainant, the Headmaster and, where relevant, the person complained of.  A copy will also be held on file in the School Office.

$1·        We will always endeavour to resolve a complaint to the complainant’s satisfaction or with another appropriate outcome which balances the rights and duties of pupils, without unreasonable delay.

$1·        Pupils will never be penalised for making a complaint in good faith.

The complainant can be assured that all concerns and complaints will be treated seriously and confidentially. Correspondence, statements and records will be kept confidential except where the Secretary of State or a body conducting an inspection under Section 162A of the 2002 Act requests access to them or where any other legal obligation prevails.

It is the policy of the School to keep a record of all complaints made for at least three years.  These will be made available to Ofsted and ISI on request together with a written record of all complaints made during any specified period together with a note of the action that was taken as a result of each complaint.

It should be noted that, if still unsatisfied, the complainant may wish to speak directly to OFSTED who can be contacted at:

OFSTED, Piccadilly Gate, Store Street, Manchester, M1 2WD

Tel: 0300 123 3153,

OR

ISI (Independent Schools Inspectorate at:

ISI, CAP House, 9-12 Long Lane, London, EC1A 9HA

Tel: 020 7600 0100

Barnardiston Hall recorded no complaints during the academic year 2010/11
CURRICULUM POLICY

 

Barnardiston Hall aims to offer a broad curriculum which balances the areas of creativity, ethics, linguistics, mathematics, physical development, scientific enquiry, spiritual well-being and social development. Above all, we wish to develop in our children a lively and enquiring mind.

 We aim to:

$1·         promote the spiritual, moral, cultural, mental and physical development of children

$1·         prepare children for the opportunities, responsibilities and experiences on offer at their senior school

$1·         achieve the best possible outcome for each of our children with regard to their ability and skills

 It is our belief that this is best achieved where children are living, working and playing in a safe, caring, energetic and structured environment; where each child is exposed to high standards of courtesy, honesty, loyalty and fairness.

 This is achieved by:

$1·         The planning and collaborative development of the curriculum by teachers who have good knowledge and some specialism in their areas of learning

$1·         Matching pupils' needs and abilities to task

$1·         Maintaining positive attitudes, personal and social skills through the use of praise and encouragement

$1·         Keeping resources up to date and stimulating to use

$1·         Assessing outcome and using it to inform personal and curricular development

$1·         Informing parents about attainment and progress

 Activities such as praising the children, displaying their work, helping them to take part in assemblies, plays, sports and other activities are all part of fostering positive attitudes.

 It is central to the ethos of the school that learning is seen as useful and enjoyable.

 Within this broad policy we aim that each child shall learn:

$1·         skills for learning, including listening, speaking and formulating ideas for discussion

$1·         to read with understanding and enjoyment

$1·         to write legibly and accurately

$1·         to communicate clearly and confidently in speech and writing in ways appropriate to purpose and audience

$1·         to use information technology critically, with speed and accuracy

$1·         to understand and use mathematical concepts and processes

$1·         to master scientific ideas and methods of inquiry

$1·         to develop awareness of self and sensitivity to others

$1·         to learn about geographical, historical and social aspects of the wider environment, our national heritage and culture as well as that of others

$1·         to be able to use various art forms, craft and design skills as means of expression

$1·         to develop agility, physical coordination, confidence and a love of sport

$1·         to develop an understanding of our bodies, how they change and the need to look after them

$1·         to learn to appreciate and participate in music

$1·         to value happiness, self-worth and care of others; that both may be achieved by contributing to society

A full copy of this policy is available from the School Office.

 

 

DAY PUPILS

 

The School Day starts at 8.20am Monday to Friday with either Assembly or lessons. Pupils are expected to be at School in good time for this.  There is a recommended drop-off time for your child to avoid traffic congestion; timings start from 8.05am.  Lessons finish at 3.30pm in the Pre-Prep Department and at 4.30pm in the Prep School.  For parents of Pre-Prep children with siblings in the Prep School, there is a ‘connection’ service which allows Pre-Prep children to stay at School for drink and biscuits / activity until 4.30pm when their older siblings are collected.   Various Clubs and Societies are run after school and children are invited to ‘sign up’ to attend these at the beginning of each term.  Clubs and Societies generally finish at 5.30pm but full details will be given on each ‘sign-up’ sheet.

We provide a ‘Breakfast Club’ which allows parents to drop off at 7.30am and a ‘Supper Club’ which finishes at 7pm, thereby allowing working parents the flexibility of an early start / late finish.  We also offer casual overnight boarding during term-time.

Parents wishing to book their children into either Breakfast Club, Supper Club or overnight boarding should contact the School Office who will make the necessary arrangements.

 

 

 

 

 

 

 

 

 

 

ENGLISH AS A FOREIGN LANGUAGE

Policy

 

All pupils, whether from an English or foreign background, should be enabled to access the curriculum.  

Action

 

For any child for whom English is a second language, and who have insufficient language skills to understand the lessons being taught, or to communicate clearly, lessons in English as a second language will be offered. 

In addition, there will clearly be the benefits of ‘immersion’ within an English speaking school, with daily use of English as a means of communication, which will assist the process of language assimilation.  Geography and history can also take account of the differing backgrounds of the YPs and can use material with which the child is familiar (geography of birth place, historical / sports events of own country).

Aim

All children should feel comfortable in the language setting of the School.  This includes having regards to their culture and background as well as any communication considerations.

EQUAL OPPORTUNITIES

The objectives of the School, the aims of the teaching staff, and the principles of boarding will be applied to all children irrespective of differences in ethnic background, culture, language, religion, gender and disabilities, so long as in the last matter the child is able to involve himself or herself in the activity concerned.  Equally, differences will be recognised and respected.

EXEATS AND WEEKENDS

There are two exeats each term when all pupils either go home or to guardians.

At an exeat weekend, pupils may leave the School from 4.30pm onwards and should return by no later than 6pm on the Sunday.  If a pupil is selected to play for a School team and a match is arranged for the Saturday or Sunday, parents can either leave their children under the care of the School or, preferably, bring their child to the match from home.

Children should travel from and to the School in School uniform (not casual or sports kit).  All boarders should be signed out in the School Office.

Where previous arrangements have been made, boarders whose parents are not resident in the UK may remain at School where a programme of activities will be arranged.

For all children, any commitment at School will have priority in normal circumstances at weekends. Parents are encouraged to visit the School to support the various events in which their child is taking part. New pupils need at least two or three weeks to settle into boarding life, and visits by parents and relatives during this crucial period can be unsettling. Letters are much appreciated but especially in the early weeks.

 

EXTRA CURRICULAR ACTIVITIES

 

A full list of all ‘paid for’ extra curricular activities will be sent home each half-term and you may use this to select a new activity or to give notice of a current activity in which your child is participating.  Due to contractual obligations, a full term’s notice is required for a child to stop any paid extra curricular activity.

In addition, there are many activities run by staff both during the day and after 4.30pm.  Please see the section marked ‘Clubs and Societies’ for full details of these.

 

 

FEES

Payment Date

Fees are payable before the first day of term. Extras are charged one term in arrears. Interest is charged at the rate of 5% over base rate per month or part month from that date on all fees which are overdue. If there are any problems concerning the payment of an account, please contact the Bursar or the Headmaster as soon as possible.

Lump Sum / Direct Debit

The School has a scheme which offers a discount for lump sum payment in advance.  It also offers the facility of payment by monthly direct debit.  The 'Term Time Credit' scheme is run by the School's insurers and the Bursar's office will provide details on request.

Contact Details

Please advise the Bursar as soon as possible of the exact address to which accounts are to be sent (if this differs from the address in your Registration Documentation) and any special arrangements required. Please also notify the school of any changes as soon as they occur.

School Fees Remission Scheme

The attention of parents is drawn to the fact that no refund of fees is made if a pupil is absent from School for any reason. However, a School Fees Remission Scheme provides a proportionate refund of fees arising as a result of absence from the School through accident or illness for 10 consecutive days or more.  No refund will be paid for absences of less than 10 days, or when resident in the School Sanatorium.  The maximum amount refundable is limited to the fees actually paid for the term.

Absence from the School through the closing of the School for any reason whatsoever will not be covered by this Scheme.

The responsibility for initiating a claim rests with the parent who should write to the Bursar on the return of the pupil to School stating the dates when the pupil was away from the School.  On no account will credit be given in respect of an illness which existed prior to membership of the Scheme being taken up and the School reserves the right to seek medical advice on this issue.

 

 

GUARDIANS

It is expected that parents will notify the Headmaster if they are to be away from home for an extended period during term-time and nominate a guardian who can be contacted should the need arise.  There is no requirement for our overseas students to have guardians in the UK as the Headmaster acts in loco-parentis for these students.  However, it is a legal requirement that the School is kept informed at all times of the contact telephone numbers and address of both parents and guardians.

 

HOUSE POINTS

 

All children in the Prep School are allocated a ‘House’.  This will be either Malcolm (Red) or Vestey (Blue).  Children are encouraged to ‘earn’ house points in a variety of ways (good work, effort, helpfulness, extra-curricular activities) and a record of these is kept in their School Diary.  Equally, house points can be ‘lost’ through irresponsible behaviour.  Every week, points won and lost for each House are tallied up and the results are read out by the House Captains during the Friday morning Assembly.  House Point Certificates are awarded to children upon reaching 25, 50, 75 and 100 house points.

 

 

 

 

 

 

INSURANCE

 

Personal Accident

 

A personal Accident Insurance Scheme is arranged for all pupils in accordance with the terms, conditions and benefits set out in the leaflet sent to parents.  The benefits are strictly limited to death, disablement or dismemberment.

 

Personal Effects

Pupils may wish to bring articles of value such as computers, radios, cd players, cameras and items of sports equipment. The School cannot accept responsibility for loss or damage to any item.  Parents are advised to ensure that their own insurance covers these eventualities.  All boarders may purchase a large tuck box which will accommodate valuables and can be safely locked.  It is the pupil’s responsibility to provide a suitable lock for the tuck box and we would suggest that a ‘coded’ padlock is supplied in preference to one with a key which may get lost.

 

 

MEDICAL ARRANGEMENTS

General

The School Doctor is Dr Selby who is a GP in Haverhill.  The Sister in charge of the Medical Centre is Mrs Sue Durrant. 

Surgery times are:

Sister Sue Durrant                            8.30am Daily

                                                         10.20am – 10.50am Daily

                                                        

If your child is ill and unable to come to School, please telephone the School Office or leave a message on the Parent Line on 01440 786316 (select 1).

The Office opens at 7.30am, and there is a voicemail service out of office hours. The information will then be passed to the Class Teacher.  If you expect your child to be away from School for any length of time, please speak to your child’s Form Teacher to discuss whether it is appropriate for work to be sent home.  If you think your child should be excused games or activities, please speak directly to our School Nurse.

Day Children

If your child is unwell while at School or requires medical treatment, this will be provided by our Doctor or Nursing Sister. The pupil will either remain in the San until normal pick-up time or parents will be contacted and the child taken home.  However, if a pupil is ill at home, your own GP should be consulted. If you or your GP consider that your child should be off games, then please give him or her a signed note to be taken to the School Nurse.  This will then be passed on to the appropriate teacher.

Boarders

If a boarding child is ill whilst at School, they will be looked after by Sister Durrant.  If necessary, they will be kept away from School and will be looked after in the San.  Parents will be contacted immediately in the case of an emergency or if a child has to be taken to hospital or for any illness which involves a prolonged stay in the San. 

 

Notification of Injury/Illness

Parents will not be notified of minor illnesses and minor cuts and grazes.  They will always be informed if a child is admitted to the san or has had any type of head injury.

If parents have any concerns regarding medical care, please ring Sister Durrant at School on extension 211 or the School Doctor at his Surgery on 01440 702010.

Convenient times for parents to ring Sister Durrant are from 9am – 10.20am daily.  Sister may be available at other times and may be contacted by telephoning the School Office.

All new boarders are offered a medical examination and health interview by the School Nurse.   Parents will be informed if anything out of the ordinary is found. All medical and nursing consultations are confidential.  Pupils are welcome to discuss any concerns with Sister Durrant.

 

Boarders

All boarders will be registered with the School Doctor.  At least one week before the start of term, the pupil's Medical Card (Form FP4), together with the completed Medical Questionnaire should be sent to the School Office.  

If a pupil requires treatment at home during the holidays, he/she should ask for it as a 'temporary resident’ at the local GP surgery.  It would be helpful if the School could be informed of any illnesses and treatment given during the holidays.

Day Pupils

 

Day pupils should stay on the list of their family doctor when they come to Barnardiston Hall but Sister Durrant is willing to advise on matters relating to their health and fitness.  Pupils are encouraged to speak to Sister if they have any concerns about their health or well-being. 

It is helpful to the School Doctor to have certain information about the health and immunisation status of Day pupils.  Please ensure that on the medical questionnaire is completed and returned to the School Office.

 

 

Dental treatment

Regular visits to the dentist, twice a year, are important during childhood.  It is expected that parents will arrange for these to take place in holidays, since visits in term-time can interfere with important School activities.  Only emergency dental treatment will be arranged during term and may incur a dental fee.  It is recommended that advice be sought from the family dentist about the provision of an individually fitted mouthguard to protect teeth and gums during contact sports and field games.

 

 

Eye Examinations

It is recommended that all children receive an annual eye test which is performed free of charge on the NHS.  Parents are asked to make appointments for their children during School holidays.  If a boarding child requires glasses, please provide a copy of the prescription to Sister Durrant who will be able to use this to obtain a replacement pair in the event of breakage.

Inoculations

It is intended that all pupils will be kept fully immunized whilst at Barnardiston Hall.  Parents are asked to ensure that new pupils have up-to-date immunization against tetanus, poliomyelitis, measles, mumps and rubella.  Please ensure that the Medical Questionnaire contains details of the current position.

Inoculations required for holiday travel (eg against typhoid, yellow fever or hepatitis) will be given and certified as requested for boarders, so long as sufficient notice of the need for these is given to the School Nurse.

 

MOBILE TELEPHONES

The School has a comprehensive telephone system which allows all boarding children to make and receive calls.  Parents are also able to leave voicemail messages for children to collect.  The brining in of mobile phones into School is therefore actively discouraged.  However, it is recognised that parents of boarders who fly into the UK may want their child to bring a mobile phone with them for security reasons.  In this instance, the telephone should be immediately handed in to the School Office upon arrival where it will be kept safely until the child returns home.  Requests for any other pupils to have mobile telephones in the School is at the discretion of the Headmaster and a letter, outlining the reasons why this is necessary, should be addressed to him.

 

 

 

 

 

 

MUSIC

 

General

 

There is a wide variety of instrumental music-making at Barnardiston Hall. In addition to the School Wind Band which involves many pupils there are a number of smaller ensembles.  Singing also plays a vital part in the life of the School and pupils will have the opportunity to join one of the School Choirs. As well as preparation for the Associated Board grade exams, pupils will be encouraged to take part in local competitions in which they may compete at various levels.

 

Tuition

Specialist instruction is available in many orchestral instruments (as well as piano, guitar, brass, woodwind, percussion and singing) from several part-time teachers who visit the School weekly.  It is important that the application form requesting tuition should be completed for all pupils on the appropriate form which is sent out each half-term.

During an academic year, a pupil would expect to receive a course of 30 half-hour lessons.  Owing to the varying length of the three terms, this course is not necessarily divided equally with the result that a charge for a full term’s tuition may not match exactly a quota of 10 lessons.  In this instance, any shortfall in the expected course of 30 lessons will be taken into account at the end of the Summer Term.  Pupils have a responsibility to attend these lessons. Missed lessons will be charged for unless a pupil is ill or otherwise committed.

Provision of Instruments

The School has a small stock of instruments which pupils may hire. Please speak to the Bursar for further details.

 

The Music Department is always happy to advise concerning the purchase of instruments and, in some instances, can obtain discounts on both new and second-hand stock.

 

 

Musical events

Parents are encouraged to attend concerts or other musical occasions at the School and the termly calendar gives details of all the musical activities.

Notice to cancel tuition: Owing to contractual obligations with the part-time teachers, notice to cancel a course of lessons MUST be received in writing by the last day of the preceding term (i.e. to cancel lessons for the Spring Term notice is required by the end of the Autumn Term).  Cancellation after this deadline will necessitate a full  charge for the following term’s tuition and we would expect that most children will continue with their tuition during this time.

Payment: Payment for instrumental lessons should be sent directly to the teacher concerned.

Attendance: It is the pupil’s responsibility to note weekly lesson times, which are arranged in advance.  While changes in times may occasionally be accommodated, given reasonable notice by the pupil to one of the full-time music staff, refunds are not given for absented lessons.

Insurance: Parents are asked to ensure that personally-owned instruments are covered by their own insurance.  Only instruments on hire from the School are covered by the School's insurance.  However, parents may wish to insure their own instruments through the School’s insurers; details of the policy may be obtained from the Bursar.

 

 

PARENTS' MEETINGS

There are a number of occasions during the year when parents are invited to receptions to meet members of staff and discuss the progress of their children.

There are two formal meetings for the parents of each year group and these are normally held on a weekday evening beginning at 5pm.  At this meeting, parents have the opportunity to talk on an individual basis about their child's progress. 

In addition, Social Evenings and Discussion Evenings for individual year groups are held throughout the year. 

There are many other occasions during the year when parents are encouraged to attend events being held, including Bonfire Night, the Carol Service and PTA events.  In addition, all are most welcome to attend concerts and drama productions (tickets may be required in some cases but application forms will be sent) and all sports fixtures. After home matches, tea is provided for visitors in the Dining Hall.

 

PARKING / DROP OFF / PICK UP

 

Prep School.  Through gates, past single tennis court on left, turn left, park up on road facing the side of the Main House.  There is a ‘fast drop’ on the way out by the side of the play area.

 

Pre-Prep.  Not on connection road please.  Behind Barn and in parking area by the double tennis / netball courts / unfinished pathway.  There is a fast drop-off point by the containers behind Class 1. 

 

Parents with babes-in-arms.  By the two barriers on the left and right of Class 1.

Parents can help with the safety of children and car-parking as follows:

$11                   Please comply with the 5mph speed limit in the grounds of the School.

$12                   Please use all paths where these are complete in preference to walking on the road.  Children to walk with you.

$13                   If your children are old enough, drop them off and let them make their own way to classrooms, unless you wish to see the Class Teacher.  This is good for them and will ease congestion. 

$14                   Please be as punctual as you can on drop-down arrival and departure.  If everyone makes the effort, we can make the drop-off / collection at School a much more pleasant experience.

$15                   Any parents who wish to meet up with one another at School are most welcome to use the House Kitchen for a coffee or to sit in the grounds.  However, it would be helpful if you can be clear of classrooms at the appropriate time so work can begin. 

 

Staggered Arrival Times – Mornings                                                                                                                                            Trial

 

Form / Class	Arrive by	Depart by
Nursery	8.35am	8.50am
Class 1	8.20am	8.35am
Class 2	8.20am	8.35am
Class 3	8.05am	8.20am
Class 4	8.05am	8.20am
Form I	8.05am	8.15am
Form II	8.05am	8.15am
Form III	8.15am	8.25am
Form IV	8.15am	8.25am
Form V	8.15am	8.25am
Form VI	8.05am	8.15am

 

If you have children in different classes, chose either drop-down time to suit yourself.

 

PASTORAL CARE

The ultimate responsibility for the pastoral care of pupils rests with the Headmaster and parents  are encouraged to contact him over any matter.  However, all members of staff have a part to play including the Matrons, Office Staff  and every single member of the Community.

The pupils in our care have every right to be treated with consideration and fairness and, in line with the requirements of the Children Act, the School is open to inspection on a regular basis by OFSTeD.  Every member of staff is reminded of the School's Child Protection Policy. Any pupil who has a grievance should report that to either his/her Form Teacher, Housemaster/Housemistress or any other member of staff. Grievances will be recorded and action initiated within a working day to investigate and deal with the complaint.  Further details of these procedures are available from the Headmaster.

For children who feel unable, for any reason, to speak directly to a member of staff, we have a post box entitled ‘I just wanted to tell you….’  Children are encouraged to write down any problems they may have and put them into the box where they will be looked at by the Headmaster or Deputy Head and dealt with in a sympathetic and caring manner.

 

PERSONAL, SOCIAL AND HEALTH EDUCATION

There is considerable overlap between what is classified and taught as PHSE and what we, at Barnardiston, constantly reinforce as the required “normal” standard of behaviour. In our everyday teaching, duties and dealings, we encourage “right” behaviour - consideration and respect for others and the achievement of highest personal standards. 

This message is reinforced in assemblies by stories / representations by pupils and staff. We celebrate, on a weekly basis, the achievements of the children of all ages - from the Pre-Prep to Form VI. Staff achievements are also applauded and shared.

The “Barnardiston Way” is a caring and mutually respectful way.

Children are taught, by example and experience that their actions have consequences.

Good behaviour is acknowledged and rewarded by an approving word and also with House Points.

Poor behaviour is sanctioned with a detention or in more serious cases being sent to speak with a senior member of staff. Their greatest “punishment” is often to register disappointment and surprise. Children are reminded of good or appropriate behaviour and the consequence of inappropriate behaviour and how it affects others around them.  

We aim to develop well rounded and spirited children who are well on the way to reaching their true potential, regardless of academic ability, by the time they leave us. Such aims cannot be met entirely within the confines of the classroom. 

The PHSE taught programme is based on the Folens Citizenship and Personal, Social and Health Education Books throughout the Key Stages. In the course of an academic year, children visit the areas of Personal Development (including Growth and Puberty), Citizenship, Lifestyle and Relationships at levels appropriate to their age and development.

 

 

POCKET MONEY

It is neither desirable nor necessary for pupils to have large sums of money available. It is suggested that a sum of £20 should be adequate; this can always be supplemented if necessary at half-term. Any money brought into School should be deposited with the Bursar who will arrange for its safe-keeping.  Boarders will always be given pocket money for any School event for which day children may bring in money from home.  This includes ‘Red Nose Day’, Harvest Festival and other similar events where a small sum is required.  This will be added to your end-of-term fee account.

 

 

POLICIES

There are a number of policies which parents may wish to read in full.  These are obtainable from the Headmaster’s Office and they will also be posted in the parental area of the School website.  Policies include:

$1·        Appeal against a decision                                                                                                                

$1·        Data Protection

$1·        Disability

$1·        Equal Opportunities

$1·        Welfare, Health and Safety Policy

 

 

REPORTS

General

The monitoring and reporting of a pupil's academic progress are carried out on a regular basis and at several levels both within the School and in writing to parents. In addition parents may, at any time, contact their child's teacher or the Headmaster to discuss any aspect of progress.

 

 

End of Term Reports

After the end of the Autumn and Summer Terms, parents will receive a full written report on the pupil's work and progress for that term. The report includes a page for each subject and contains information regarding the objectives for the term.  It will also give an attainment grade (which is explained in the preamble to the report), an effort grade, plus reports on tuition on any musical instruments, a Physical Education report and summary reports by the pupil's Class Teacher, Matron (in the case of a boarder) and the Headmaster.  At the end of the Spring Term, pupils receive a ‘short report’ which contains grades and comments for each subject but no objectives. 

Reports are sent out by post together with an end-of-term Newsletter, invoice and various other documentation.    These are sent to parents prior to term starting.

Other Reports

Teachers may communicate with parents, not necessarily in writing, at other times to give interim progress reports as necessary.

 

 

SCHOOL RULES

Behaviour

• Treat others as you would like to be treated yourself.  Be polite at all times and do not use unacceptable language.

• Bullying is totally unacceptable and will not be tolerated at any level.

• Always walk around the School in an orderly manner.  Running in corridors is not allowed; it would help if you walk on the left when meeting ‘oncoming traffic’.  Line up quietly outside classrooms while waiting for a teacher.

• Break is to be eaten only in the playground or Dining Hall.  Food must not be consumed in any other areas.  Good table manners will be insisted upon in the Dining Room.

• Day pupils are not to leave the School premises during the day once registered as being present in the morning without the prior permission of the School Office.  Boarders are not allowed off the premises at any time without the prior approval of the Headmaster through the School Office.

 

 

Out of Bounds Areas

• The Science Laboratory at all times except to Science Monitors who may be in the Laboratory at break-times.

• The ditches until officially opened for use as ‘dens’ during the dry months.

• The entire Barn Area and Pet Corner at all times unless accompanied by a staff member.

• Boys and girls are not allowed on the boarding floors of the opposite sex unless specifically invited, and accompanied by, a member of staff.

• The Front Door and the front staircase in the Main House is out of bounds to children at all times other than in an emergency (ie fire, illness etc) and at exeats and half-terms.

Dress / Uniform

• All children at School must wear full School uniform / sports kit.  Smart, casual wear will be worn by boarders in the evening.

• Children are not allowed to wear any jewellery other than small ‘sleeper’ type earrings.

$1·        Hair must be kept neat and tidy.  Any girl with shoulder-length hair must have it neatly tied back at all times.

$1·        Clean footwear only is to be worn around the School and in the Main Courtyard area.  Dirty boots must be left in the boot locker room / changing rooms.

 

SANCTIONS AND REWARDS

School Disciplinary and Exclusion Policy

 

This practice guideline should be read alongside the following school documentation:-

$1·        Policy for Physical Contact with Children

$1·        Policy for Care Practices Towards Students of the Opposite Sex

$1·        Physical Intervention Policy

$1·        Permissible Sanctions

Understanding and Managing the Challenging and Unwanted Behaviour of our Pupils

 

Behaviour difficulties in our pupils may arise from characteristics associated with emotional and behavioural difficulties such as impaired communication and socialization skills, lack of empathy, obsessive or ritualistic behaviours, over sensitivity to stimuli and high arousal. Some pupils with learning difficulties may also have damaged self-esteem.  Challenging and unwanted behaviour may be a reaction to these difficulties and an attempt for the individual to control a situation or communicate distress or frustration. 

As professionals working in a mutually supportive partnership with parents, we must seek to understand any pupil’s behaviour in the wider context of the individual, their difficulties and their response to their environmentat school and at home. 

Whilst we understand that certain behaviours are characteristic of the needs of our students, we teach appropriate social skills and coping strategies to help the pupil understand and accept boundaries of reasonable behaviour.  We aim to understand the underlying factors causing the behaviour in order to respond positively, consistently and effectively.  We will provide structures and strategies to empower the individual to manage their own behaviour, promote independence, enhance communication and socialization and raise self-esteem.  This work is in line with our mission statement for the whole school and statement of purpose for the boarding aspect.

Expectations:

 

$1·        We have clear expectations of behaviour shared with pupils, parents and staff via our school values, ethos and prospectus.  We aim to provide a happy, healthy, mutually respectful working environment for our pupils and staff, where bullying, intimidation or interference by any party will not be tolerated.

$1·        Behaviour expectations are translated into class and boarding rules for our students.  These are reinforced in assemblies, PSHE lessons, reflection and reward times in school, at individual and boarders’ meetings.  A set of School rules on behaviour is attached.

$1·        Children should treat others as they expect to be treated themselves.

$1·        In cases of Special needs or circumstances, a multi-disciplinary team including parents either at Annual Reviews or other meetings will discuss behaviour.

$1·        Behaviour targets are set where necessary, and reviewed termly to give staff and parents an agreed and shared focus. 

$1·        Liaison with parents takes place through personal contact, phone calls, letters, e-mails and at Parents’ Evenings.  We operate an open door policy for parents to come in and discuss behavioural issues.

Positive Approaches/Rewards:

 

We are committed to positive approaches to behaviour management and throughout Barnardiston, we offer a reward system to motivate and help the pupil to learn appropriate behaviours, these include:

$1·        Verbal praise

$1·        Showing good work – to class or member of the Senior Management Team

$1·        Written praise in exercise books and Prep Diary (house points).

$1·        Class reward chart – tick chart, smiley face, stickers, award books for younger pupils

$1·        House Point Certificates for good work/behaviour

$1·        Achievement assemblies

$1·        Valuing pupils’ work through display

$1·        External accreditation

$1·        Reward/favourite activities built into the boarding day/evening

$1·        Annual Subject and Year Group prizes for achievement and effort awarded at Speech Day

$1·        Reports to parents

$1·        Achievements recorded in termly newsletter

Responses to Challenging and Unwanted Behaviour:

 

The table on the next page details acceptable responses to challenging and unwanted behaviours as they occur.  Our responses to challenging and unwanted behaviour are always underpinned by a deeper understanding of the factors affecting individual pupils, their difficulties and their motivations.  Our responses will be consistent and will be in line with their long-term behaviour targets.  Responses will depend on the individual needs of the pupil and their level of comprehension.  Responses to behaviour will be positive, respectful and non-confrontational.  We will make clear to the pupil through our language that it is the behaviour we disapprove of, not the pupil himself or herself.

 

 

Behaviour	Response/Strategy	Staff Involved
Minor incidents, e.g. Non compliance to a reasonable and understood request Inconsiderate behaviour towards others Minor disruption Distracting others Inappropriate language Minor verbal aggression Inappropriate touching	Responses may include one or more of the following Ignoring inappropriate behaviour and praising/rewarding appropriate behaviours Praising the appropriate behaviour of others as an example/peer pressure Diffusion/diversion to an appropriate task Verbal/visual reinforcement of behaviour expected Withhold class reward token (i.e. tick/smiley face) Verbal response/expression of disapproval and reasons Use of social stories Use of a sanction, for example, detention at morning break with relevant task to complete	Teachers Boarding Staff Classroom Assistants
Repeated or more major incidents e.g. Repeated/continued refusal to comply to a reasonable request or routine Disruption to the lesson/work of others Verbal aggression (i.e. offensive language, shouting or screaming) Threatening behaviour/intimidation Inappropriate physical approaches – aggressive/sexual (i.e. touching, poking etc) Minor damage to property   Opting out, removing self from the room	Responses may be as above, but may also include one or more of the following Sent to Head of Pastoral Care or Headmaster as last resort   Loss of reward/privilege Loss of play time/favourite activity Moving within the group Moving from the group to another area of the room Moving from the classroom to outside the room (to be observed/monitored by member of staff) Separate group from individual/backing off Remove to playground/hall or Bridge (for physical release of frustration) Allowing the individual time and space to calm down Inform parents – letter/email/homework diary/immediate phone call for more serious incidents Allowing pupils to talk to parents on the phone Individual behaviour monitoring sheets may be drafted for certain pupils detailing agreed responses to specified behaviours.  These will be circulated to all staff working with the student In the Boarding House, pupils can be sent to their room for quiet time or early 'lights out' Parents and other agencies may be required to attend school at this stage to formulate and agree a more detailed “Behaviour Management Plan” In serious cases, suspension and expulsion will be considered (see Formulating a Behaviour Management Plan Section Below)	Class/group Teacher Head of Pastoral Care Boarding Staff Parents Headteacher
Serious/potentially dangerous behaviours/incidents i.e. Persistent threatening intimidating behaviour Physical assault on peer/staff Damage to property Self injury Alcohol/drug abuse Sexual harassment or misconduct Parental behaviour Theft Racist abuse	Responses may include those above but will also include Individual will be seen by Headmaster who is likely to suspend/expel the child Parents will be brought in, the matter discussed, and appropriate action taken (see Formulating a Behaviour Management Plan Section Below)	Class/group Teacher Head of Pastoral Care Boarding Staff Parents Headteacher

Strategies and responses to minimise challenging and unwanted behaviour are in line with the permitted sanctions outlined in the DfEE “Social Inclusion: Pupil Support” 1999 Document, which includes

$1·        Removal from the group (in class)

$1·        Withdrawal of break or lunchtime privileges

$1·        Detention (within school time)

$1·        Withholding participation in any school trips or sports events that are not an essential part of the curriculum

$1·        Withdrawal from for example, a particular lesson or peer group

$1·        Completion of assigned work or extra work

$1·        Carrying out a useful task in school

Punishments that are humiliating or degrading will not be used.  The following sanctions/punishments will never be used:-

$1·        Corporal punishment.

$1·        Any form of hitting of a child (including hitting a child in anger or retaliation)

$1·        Deprivation of food or drink.

$1·        Enforced eating or drinking.

$1·        Prevention of contact by telephone or letter with parents or any appropriate independent listener or helpline.

$1·        Requirement to wear distinctive clothing or the wearing of nightclothes by day.

$1·        Use or withholding of medical or dental treatment.

$1·        Intentional deprivation of sleep.

$1·        Use of fines other than by way of reparation and not exceeding two thirds of the child’s immediately available pocket money.

$1·        Locking in a room or area of a building.

$1·        Intimate physical examination of the child.

$1·        Withholding of any aids or equipment needed by a child.

Behaviour Management Plans

 

Where a pupil’s behaviour is causing expressed concern from home or school, parents will be required to attend a meeting with School staff and relevant agencies to formulate and agree an “Individual Behaviour Management Plan.” This plan may need to address the issues of physical interventions (see below) or the use of quiet areas.

The use of a quiet area will differ according to the needs or preference of the child/ young person.

 

$1·                    The behaviour management plan will consider the factors underlying the behaviour and the antecedents or triggers to the behaviour. The plan will set out mutually agreed strategies for managing the behaviour. The plan will be subject to review by the staff and parents, as necessary.

$1·                    The following are given as suggested headings for an individuals’ behaviour management plan –

$1o   Description of behaviours.

$1o   Target behaviours.

$1o   Factors affecting behaviour (i.e. pupil’s difficulties, communication problems, anxiety, environmental factors)

$1o   Antecedents to behaviour (i.e. triggers, what leads up to/ precedes the behaviour)

$1o   Strategies for managing the behaviour (i.e. environmental changes, structures/ strategies to be implemented, responses to behaviour, description of language to be used, physical intervention – see below)

$1o   Procedures for monitoring/ recording the behaviour.

$1o   Signatories of all those involved in formulating the plan.

Physical Intervention

 

It is highly likely that any pupil requiring physical intervention more than on an isolated occasion will be removed from the School.  However, in the case of having to initiate physical intervention, the guidelines below may be of use.

In law, everyone has the right to live without “interference” from others.  Staff have a duty of care to all students – to protect them from harm and to handle them in a gentle, respectful manner.  As staff, we also have the right to protect ourselves from injury and minimise the risk of harm to themselves and others.  When managing difficult behaviour, staff aim for the most minimum but effective intervention – first trying avoidance, distraction, backing off, talking down, moving other children out of the way, and giving the student time and space to respond to our requests.

Behaviour Monitoring, Recording and Reporting

 

Staff record incidents where sanctions are used in a “Punishment book”.  The information added records exactly what has occurred and the sanction that has been put into place. Within the Boarding house, there is a separate book to record incidents that occur involving boarders outside the normal school day.

Where a physical intervention technique has been used, the Head and parents will be informed as soon as possible and the incident will be fully recorded as above.

Where a physical injury as a result of a pupil’s behaviour occurs, an incident report form will be completed and passed to the Head Master, Mr Dodgson.

The Head of Pastoral Care and the class teacher may liaise to write individual behaviour monitoring report sheets for certain pupils detailing specific behaviour issues. For a boarding pupil, this process would involve boarding staff. Such strategies are then disseminated to other staff at staff meetings. Where applicable, details of strategies can be found within individual pupil’s files.

For some pupils, the frequency and incidents of their behaviour may be monitored and recorded by the teacher or boarding staff for initial analysis in drawing up a “Behaviour Management Plan” and subsequently in the monitoring of its effectiveness.

Routine Sanctions

Rewards

 

Informal rewards such as smiling or verbal praise are given frequently and all staff are reminded that praise is an effective tool in maintaining discipline.  Examples of good work will often be displayed on classroom walls and exceptional pieces of work will be shown to the Headmaster.

House Points

There is a formal house point system which operates across the school. Each child is allocated to a house either Malcolm (Red) or Vestey (Blue).

Children earn 'House points' in many different areas and all staff are able to reward good behaviour in this way.  Being kind to others, politeness and tidiness are acknowledged as well as academic and sporting success. Success in this case is a personal success, usually brought about by making an exceptional effort. This ensures that all children are able to participate fully in the scheme.  Certificates are awarded at the Friday Assembly – a bronze certificate for 25 House points, Silver for 50 and Gold for 100. 

House Captains, Sport and Arts Captains and other house officials are appointed at Speech Day each year for the following academic year. They assist the Head of House in organising House events during the year. 

We aim to keep siblings in the same House to ensure that parents do not have conflicting loyalties on Sports Day!

Sanctions

 

The school does not have a complex set of rules, with a fixed scale of associated sanctions. Rather, we follow the simple rule that we should treat others as we would wish to be treated and base our pastoral expectations on the application of this rule to any particular circumstances.

The vast majority of our time is spent acknowledging and accentuating the positive and sanctions are rarely used.

$1·        Of these, by far the most common response to a piece of minor mischief is a private and informal word to a child or to a group of children, pointing out the misdemeanour. Humiliating a child with a public denouncement is destructive and is to be avoided as far as possible.

$1·        Punishments which restrict a child's liberty are rare. Children may, however, be asked to give up some of their break time to complete an unfinished piece of work and older children may be asked to attend supervised detention in morning break for the same purpose.

$1·        A detention can also be used if children have misbehaved but a more positive use of their time, helping a teacher or doing some good, is the preferred approach. The more a child can see that, having taken something from the community, he or she is being asked to put something back, the better.

$1·         A record of all punishments is kept and a review of this is made by the Deputy Head on a weekly basis.

$1·         A child who has miss-used a facility may be banned from its use for a given period of time.

$1·         A child who has caused upset may be banned from certain areas or required to be in certain areas during their break times.

$1·         An apology in writing should accompany any other sanction in response to upsetting or hurting someone.

$1·        A child whose behaviour in lessons is not satisfactory may be asked to use a Report form for a given period of time, getting the written comments of the teacher at the end of each lesson.  This is reviewed by the Form Teacher daily. A member of the Senior Management Team may be asked to review more serious behavioural issues daily. This is determined at academic staff meetings. For the majority of the children this is, as it is intended to be, a positive experience and not a sanction.

$1·        Any child whose behaviour is beyond management within the classroom during a particular lesson is sent to see the Deputy Head or Headmaster.  This is extremely rare.

$1·        In the extremely rare case of a serious breach of discipline, a child may be given ‘time out’, in agreement with the parents, for parents to discuss the situation with the child and for the child to reflect on his or her behaviour. While such an absence, authorised by the Head or the Deputy Head will emphasise the seriousness of the situation, it is not intended as a punishment but as a genuine opportunity to reflect and move forward.

 

Temporary and Permanent Exclusion (Suspension and Expulsion)

·         Suspension and expulsion fall within the authority of the Headmaster only. This would only happen as a consequence of a child’s failure to respond to the measures outlined above, in which case parents would have been warned in advance, and in writing, of this possibility, or as a result of a disciplinary breach of very serious proportions.

$1·        Internal suspension, used when a child is unable to be at home for a short period, takes the form of working at a desk outside the Headmaster’s office and being isolated during lesson and break times from his/her peers, for a length of time determined by the Headmaster. Parents are contacted by telephone and are encouraged to reflect with their child how to move forward from the situation which has resulted in such a serious sanction.  This is only used when the other avenues outlined above have been explored and failed.

$1·        Expulsion for behavioural reasons would only follow at least one period of temporary exclusion unless the breach of discipline (within or beyond school) was so serious that the removal of a child was deemed to be in the School’s best interests or those of the child or other children.

$1·        Reasons for removal of a child may include the bullying of other pupils,  persistent refusal to conform with the school’s behavioural expectations or the school’s inability to guarantee the safety of the child or other children or the school.

$1·        In such circumstances, the school would act fairly and properly in deciding whether a pupil must be removed from the school and wherever possible would seek the agreement of the parents before a decision was taken.

Barnardiston Hall recognises that some children do experience significant difficulties, most often as a result of significant underlying unhappiness. The aim of the school is to discover and, wherever possible, resolve the cause of any unhappiness which might otherwise express itself in unacceptable behaviour. The support of parents in this respect, and with regard to any sanctions reasonably imposed by the school, is essential to the children’s security and development.

Corporal punishment is not used at Barnardiston Hall.

With all matters of discipline, it is essential that they are seen as part of the education of the child; are understood within the whole context of a child's circumstances; are recorded in the pupil's file as appropriate; are communicated to the relevant staff and are discussed, as necessary, with parents.

 

SCHOOL VISITS AND OUTINGS

School visits are very much part of the programme of extra-curricular activity offered at Barnardiston Hall.

 

Regulations

The Headmaster will issue approval for all visits.

When a particular outing or visit has not been undertaken before, the leader will either take appropriate professional advice, or make a preliminary visit. For a visit abroad, the leader will already have been on such a visit or journey.

The party leader will be a member of the staff, although other adults may act as additional supervisors so long as at least 50% of the supervisors are members of the staff. The minimum number of adults to accompany each party is set out below. However, levels of supervision in excess of the minimum will be decided for each individual visit according to circumstances.

Visits of one day or less: two adults for up to 20 pupils; an additional adult per l0 additional pupils or less.

Visits of two days or more: three adults for up to 20 pupils; an additional adult per l0 additional pupils or less.

For children aged 2 – 3 years, a ratio of 2 adults for up to 8 children will be used with an additional adult per 4 pupils. 

For children aged 3 – 5 years, a ratio of 2 adults for up to 16 children will be used with an additional adult per 8 pupils.

For hazardous pursuits, the leader will have the appropriate qualifications or experience.

On a residential visit or journey abroad, one of the adults will be responsible for welfare matters, including pills or medication and first aid.

Arrangements will be made for parents to be informed adequately in case of any emergency and, if necessary, liaison between the parents and the party during the visit.

Under the School’s insurance, cover is available as follows:

 

School Travel Insurance

 

The School policy covers all travel organised by the School within and outside the UK. All trips and visits are covered automatically without the need for prior notification of insurance, except for those involving hazardous pursuits which are excluded. Cover includes medical expenses and repatriation (outside UK); cancellation or curtailment; loss of or damage to baggage; loss of money, travellers cheques, tickets; personal liability cover; delay or diversion (outside UK).

       

Public Liability

This policy covers the legal liability of the School and members of the staff in connection with injury to third parties, including pupils and visitors, or damage to the property of third parties arising out of claims for negligence. The cover is extended on a World Wide basis in respect of journeys directly supervised by the School. The limit of indemnity is £10 million in respect of any one occurrence.

Personal Accident Scheme

       

This insurance provides cover for pupils in respect of any permanent disability and there are no exclusions regarding sporting or hazardous pursuits. The maximum benefit is £600,000 and a scale of compensation applies in respect of various disabilities. The Personal Accident Insurance is an automatic payment and is not subject to proof of negligence on the part of the School, as is the case in respect of the Public Liability Insurance.  This cover is effective worldwide.

 

Motor Insurance

       

The School has comprehensive insurance cover in respect of any motor vehicle owned by, or lent to, the School being used by an employee for School business.

Away Matches:  If you wish your child to be driven by other parents to matches,  please advise the School of this.  Otherwise, children must use School transport. 

 

 

SPECIAL NEEDS

 

Barnardiston Hall accepts children of mixed ability and the special needs of children, including those with formal Statements of Special Need, are looked after by the staff in ‘The Bridge’.  The School is CReSTeD registered and has specialist teachers for the teaching of English as a Foreign Language (EFL).  The Bridge is supported by a team of Learning Support Assistants (LSAs) who provide in-class support.  If the School has any concerns about your child’s academic progress, The Bridge may be asked to do an assessment.  Parents / guardians will be informed about the outcome of any tests and you will be invited to the School to discuss the results and the way forward.  Parents are also welcome to speak to a member of staff in The Bridge at any time should they have any concerns.  However, the first point of contact would normally be the child’s Class / Form teacher or the subject teachers concerned. 

 

SPEECH & DRAMA LESSONS

These lessons are designed to develop individual skills and increase self-confidence.  They are organised on a similar basis as music lessons; thirty half-hour sessions per year for one individual pupil or in small groups for Pre-Prep children.   Pupils will have the opportunity to prepare for grade examinations if they wish to do so (London Academy of Music and Drama) and also enter local drama festivals and public-speaking competitions.  However, these lessons are also beneficial for pupils who lack confidence or who need particular help in any area of oral communication.

The cost of lessons is shown on the Fee List, and is paid directly to the teacher concerned.

 

 

STATEMENTED PUPILS

Some pupils at Barnardiston Hall will have Statements and the normal rules for Statemented children will apply, namely that there will be Annual Reviews in line with County practice and the School will be required to meet the individual, identified needs of the pupil.  Support, both one to one and in class will be put in place and multi-sensory teaching will be carried out. 

IEPs will be put in place for all Statemented pupils.  There will be regular reviews of progress, with achievement being compared with chronological age.   The School has its ‘own’ Educational Psychologist and Counsellor. 

TENNIS LESSONS

Our professional tennis coach visits the School several times a week and coaches children at all levels.  Lessons are generally held in small groups.  Please see the Fee List for details of cost.  Again, payment is made directly to the teacher.

TRAVEL ARRANGEMENTS

If requested, the School arranges travel between Barnardiston Hall and airports (Gatwick, Heathrow or Stansted) at the beginning and end of each term and at half-terms.   The cost of this is debited to the following School bill amongst any other charges which may arise as extras.

VISA REQUIREMENTS

Barnardiston Hall is a registered sponsor of Non EEA students. 

Parents of Non EEA students attending the School must inform Mrs Lesley Gundersen or the Headmaster immediately in the event of there being any delay to their child joining / returning to the School (077 959 62689 / 077 959 62690).  Any unauthorised absences will be reported immediately to the Border Immigration Department as required by UK law.  It is a condition of acceptance to the School that all parents inform the School Office / Headmaster of any change in circumstances including permanent address, telephone number, mobile telephone number or email address.

Missing Child Policy

A register of students on students will always be in the School Office.

Registers of all children will be taken at 8.30hrs and 13.15hrs.

All absences and sickness are notified to relevant staff.

In the event that a child is discovered to be missing an immediate search of usually frequented areas will be effected by the staff currently responsible for the child(ren).

If, after a thorough search of the premises, the child is not found, the most senior member of staff is to be called.  They will notify the police, the child’s parents or guardians and, if appropriate, social services.  In the meantime, all available staff members will initiate a further search of the premises and school locality.

Further action will be taken in liaison with the police and social service authorities.

Off School Premises

Children involved in off-site visits are to wear ID badges detailing the School telephone number and a mobile telephone number of the person accompanying. 

Details of children attending the outing, together with information of accompanying staff and their contact telephone numbers, details of the vehicle in which they are travelling and a copy of the letter to parents giving information about the visits will be held in the School Office.

Children will be in small groups under the direct control of a member of staff.  A count of children is made at regular intervals and always before transport departs.

If a student is discovered to be missing, the staff member should:

$1ØNotify, if appropriate, the staff at the venue that is being visited and ask them to initiate their lost child protocols.

$1ØNotify the most senior member of staff at the School and act on any instructions.

$1ØIf the child is not found quickly, notify the police and provide them with as precise a description of the student as possible, the last know whereabouts of the student and supply the police with any other details they may require.

$1ØThe School will notify the student’s parents.

The member of staff initiating the search should remain in situ until the police or assistance from School arrives.

In such stressful circumstances, it is important that the staff remain as calm and collected as possible.

It is important that, following an incident, the issues that arise are addressed:  For example:

$1ØUpdate the risk assessment for the activity

$1ØTalk through the incident with the student involved emphasising the worry that was caused

$1ØFormally record the reasons given by the child as to why they have gone missing

If the student gives a reason for going missing that is linked to either bullying or inappropriate behaviour, it is important that this is both recorded and reported to outside agencies following the policy as outlined in the Complaints and Child Protection policies.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DATES OF TERMS

 

 

Summer Term 2013

 

Staff Meeting/Inset             Saturday 13 April

Boarders return                    Sunday 14 April between 4-6pm

Term Starts                           Monday 15 April

Exeat                                      4.30pm Friday 3 May 6pm Sunday 5 May

Half Term                             4.30pm Friday 24 May to 6pm Sunday 2 June

Exeat                                      4.30pm Friday 21 June to 6pm Sunday 23 June

Term Ends                            Friday 5 July

 

 

Autumn Term 2013

 

Staff Meeting/Inset             Saturday 31 August

Boarders return                    Sunday 1 September between 4-6pm

Term Starts                           Monday 2 September

Exeat                                      4.30pm Friday 20 September to 6pm Sunday 22 September

Half Term                             4.30pm Friday 18 October to 6pm Sunday 3 November

Exeat                                      4.30pm Friday 15 November to 6pm Sunday 17 November

Term Ends                            Friday 13 December

 

 

Spring Term 2014

 

Staff Meeting/Inset             Saturday 4 January

Boarders return                    Sunday 5 January between 4-6pm

Term Starts                           Monday 6 January

Exeat                                      4.30pm Friday 24 January to 6pm Sunday 26 January

Half Term                             4.30pm Friday 14 February to 6pm Sunday 23 February

Exeat                                      4.30pm Friday 14 March to 6pm Sunday 16 March

Term Ends                            Friday 4 April 2014

 

 

 

 

 

 

 

Telephone numbers

 

Main School Telephone Number                         01440 786316

Fax Number                                                         01440 786355

Email Address                                                     This email address is being protected from spambots. You need JavaScript enabled to view it.

Extension Numbers

Headmaster                                                                             200

Headmaster’s Secretary                                       200

School Office                                                       208

Bursar                                                                  204

Assistant Bursar                                                  203

Sister Durrant                                                      211

The Bridge                                                           219

Nursery                                                                229

Head of Pre-Prep                                                  224

Staff Room                                                           202

Dining Hall                                                           218

Junior Boarding                                                   507

Girls’ Boarding                                                    505

Boys’ Boarding                                                    506

To inform the School that your child is unwell and will not be attending, please dial extension 299 and leave a message including the name of your child, details of his / her Class Teacher and a brief description of their illness including details (if known) of when you expect him / her to return to School.